When and How to Switch Your Restaurant Payroll Software

Your restaurant payroll software is a key investment on two fronts: for your employees, to ensure they’re promptly & accurately paid, and for your management staff, to help streamline the payment process.

Sometimes, the ROI on restaurant payroll software reaches the point of no return. Whether due to outdated technology, your own rapidly changing workforce, ownership changes or other reasons, there are times when you have to know when to switch restaurant payroll software. One problem with this process: there isn’t exactly a how-to manual on how to do it.

But RASI, the leader in restaurant accounting software, including effective restaurant payroll processing, figured it was time to change that. While this isn’t a one-size-fits-all solution on how to change or switch your restaurant payroll software, the following article will help you navigate the often tricky tasks associated with changing up your software mid-stream.

Two restaurant owners working in dining room after hours on laptop.

Reasons for Switching Restaurant Payroll Software

Most often, restaurants explore how to switch their restaurant payroll software due to classic “scope and scale” issues; in other words, the current platform simply can’t handle the fast-changing business landscape associated with payroll – legislation tweaks, business growth, varied pay schedules across different facilities, and more.

Another reason that’s overlooked quite frequently is the management and record keeping of those associated add-ons included with employee pay, namely health benefits, retirement plans, and the like. Compliance is an important factor for many establishments exploring when and how to switch restaurant payroll software solutions – exactly why RASI assists restaurants with all compliance (taxes, reporting, labor laws, etc.) activities.

At a certain point, your process may become simply too time-consuming or clunky to continue down the same path. When it feels like your payroll software is using you, instead of your back-of-house (BOH) staff using your software…well, that’s as good a time as any for knowing when to switch restaurant payroll software.

So how do you know what to look for with your new restaurant payroll software?


How to Switch Restaurant Payroll Software – Key Attributes for a New Platform

OK, you now have a general idea of when it’s time to make the move and choose a new restaurant payroll software. But how does this change happen? You first have to know what to look for with your potential solution. Keep these key factors in mind when figuring out how to switch restaurant payroll software:

  • Effortless onboarding. As we touched on earlier, business growth often forces restaurants to look for upgraded software. Any solution that offers a digital onboarding platform is a great time-saver. Another RASI partner, Efficient Hire, offers streamlined onboarding solutions to quickly get new employees up and running.
  • The growth factor. Sensing a theme here? When your restaurant grows, your payroll software must have the ability to grow with it – or more precisely, provide an easy path to accommodate a quickly expanding workforce. From HR support to worker’s comp & employee insurance plans (and much more), ensure your new restaurant payroll software doesn’t just address your current needs, but can also manage your payroll activities years from now.
  • On-point integration. An efficient restaurant payroll software should have outstanding stand-alone qualities. But its ability to seamlessly integrate other aspects of your restaurant accounting platform – for example, point-of-sale (POS) systems for tracking employee shifts – makes all the difference when choosing a new payroll software.
  • Tracking taxes. Speaking of integration, can your new software handle payroll taxes and related compliance issues? If not, it’s probably not worth the purchase. A must-check box for your next platform should be for tax compliance. With an automated solution, things like quarterly and annual tax filing & related accounting are already done. It’s hard to overstate the peace of mind that comes with a robust tax-tracking element for your restaurant payroll software.


Ready to Make the Switch? Contact RASI Today!

If you’re been thinking about how to switch restaurant payroll software, we’re here to help. Aside from our payroll software platform, we offer an entire suite of related accounting services for restaurants just like yours!

Request a demo of our restaurant payroll software and see it in action for yourself! We look forward to automating all of your payroll processes soon.